Board Management Software is a tool that simplifies the board of directors’ duties and responsibilities. It improves collaboration, scalability, and security. It also permits the making of agendas for board meetings and facilitates the distribution of materials prior to the actual meeting. Video conference is integrated into the board portal, allowing for seamless remote meetings. These features help boards complete their work more quickly and with better results.
Boards that utilize software for managing boards save money on accommodation, travel, and printing costs for members. They also reduce the time that meetings take. This is due to the fact that all meeting-related documents can be accessed in one central location. The minutes of Board meetings can be created instantly after each meeting. These are then compiled into one PDF document, which is distributed to all stakeholders.
The best software for managing board meetings includes a broad set of features designed to improve efficiency at all stages of the meeting. This includes pre-board capabilities that allow division heads to send documents seamlessly before the meeting and post-board capabilities that consolidate communications into interactive templates, and provide access to all attendees.
Unlike text messages and emails which can be hacked and lost, the board portal provides an encrypted system of communication for all matters pertaining to the board. This is particularly beneficial for nonprofits as it creates a clear line of communication which makes them less susceptible to fishing expeditions or frivolous lawsuits.